Opportunity to Tender for Provider Partnership Consultant and Administrative Services

(Posted 2nd November 2020)

We are pleased to offer the opportunity to tender for the contract to provide a) NASENCO Working Group - Consultancy, and b) administrative services for LLSENDCiC for 2021. Please see details below.

If you would like to bid for either of these tenders, please supply a statement outlining how you would fulfil the services required and your relevant previous experience. This statement should be no longer than 300 words. Please also indicate the hours per week you would be available to respond to communications related to this service and the costs (including indicative expenses) you would charge for your services.

Please email your bid for this tender to me, at tmiddleton1@glos.ac.uk to arrive no later than 5pm on Monday23rd November 2020.

Kind Regards

Tristan Middleton

Chair of Directors

Tender A: Administrative Services

Outline of administrative services required for LLSENDCiC from 1st January 2021 to 31st December 2021

 Services:

  • Facilitate the NASENCo Provider Partnership Group Meetings
  • Facilitate the NASENCo Working Group Meetings
  • Facilitate the work of the directors of LLSENDCiC
  • Provide administration for the above groups and support their ambition to secure external funding and develop a sustainable business model
  • Provide support for financial aspects of the CiC, monitoring and maintaining of bank account
  • Provide support to projects undertaken by LLSENDCiC

 

Tasks:

Facilitate the NASENCo Provider Partnership meetings

o           Liaise with setting to confirm booking, requirements, delegate information

o           Communicate delegate information to attendees

o           Respond to attendee queries

o           Collect material for the event

o           Travel to (where required) & attend event

o           Minute-take and facilitate at event.

o           Type up, check with relevant parties and circulate minutes

 

Facilitate the NASENCo Working Group Meetings

o           Liaise with setting to confirm booking, requirements, delegate information

o           Communicate delegate information to attendees

o           Respond to attendee queries

o           Collect material for the event

o           Travel to (where required) & attend event

o           Minute-take and facilitate at event.

o           Type up, check with relevant parties and circulate minutes

 

Facilitate QS process  (3 times a year)

o           Arrange room booking

o           Provide information to applicants

o           Liaise with assessors

o           Collect, collate and disseminate QS documentation (ensuring deadlines are met by applicants etc)

o           Coordinate communication around outcome of QS process

o           Maintain QS spreadsheet

 

Facilitate the work of the directors of LLSENDCiC

o           Liaise with setting to confirm booking, requirements, delegate information

o           Communicate delegate information to attendees

o           Respond to attendee queries

o           Collect material for the event

o           Travel to (where required) & attend event

o           Minute-take and facilitate at event.

o           Type up, check with relevant parties and circulate minutes

o           Type up and format key organisational documents.

o           Collate and store key documents

 

Finances

o           Request purchase orders

o           Receive, create, log, check, store and send on invoices

o           Receive, store, check and send on and expenses claims

o           Update spreadsheet

 

General

o           Respond to general enquiries relating to LLSENDCiC

o           Monitor list of provider website and liaise with Nasen where required

o           Maintain contact sheet

o           Check online for new providers running the NASENCo Award and make contact

o           Liaise and work with Working Group / Provider Partnership Consultant



Tender B: NASENCO Working Group Consultancy

Outline of Working Group consultancy services required for LLSENDCiC

from 1st January 2021 to 31st December 2021

 

Services:

  • Setting the agenda, reviewing the minutes and actions from both the NASENCo Provider Partnership (PP) Meetings and the NASENCo Working Group Meetings
  • Communicating with the PP and new Providers regarding fees, quality standards and general queries
  • Liaising with the Department for Education SEN team to ensure representation at PP meetings and to communicate any recommendations or learning outcomes from the PP
  • Write and update PP documentation
  • Plan QS dates for providers, attend all quality standard meetings, review QS Framework and amend as required
  • Lead on the re-submission process for quality standards
  • Draft letters to all providers to advise them of the outcome of their quality standard application
  • Regular telephone meetings and face-to-face meetings with dedicated administration contractor
  • To organise and attend preparation days with administration contractor ahead of quality standard meetings, PP & WG meetings
  • Lead strategic development of the PP
  • Coordinate, advise, support work for contracts undertaken by LLSENDCiC
  • Support & report to the Directors of LLSENDCIC

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